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Job Description

Research & Documentation Officer - State Resource Centre

United Nations Population Fund (UNFPA)

Patna, Bihar

1. POSITION(S) VACANT: Research & Documentation Officer - State Resource Centre, United Nations Population Fund (UNFPA), Patna, Bihar




The United Nations Population Fund (UNFPA), formerly the United Nations Fund for Population Activities, is a UN organization working for reproductive rights for all and supports access to a wide range of sexual and reproductive health services, including voluntary family planning, maternal health care and comprehensive sexuality education.




The United Nations Population Fund (UNFPA) is supporting the Government of Bihar (GoB) and Bihar State Madarsa Education Board (BSMEB) in the implementation of the Adolescence Education Program (Talim-i-Naubalighan) in Government-affiliated Madarsas of Bihar. The project seeks to enhance the knowledge and skills of Madarsa adolescents through age and context-specific learning materials, training of teachers, and strengthening of systems. The pilot phase of this intervention was initiated in 2019 across 373 Madarsas in Purnea and Katihar Districts.


With support from the Department of Minority Welfare, the Government of Bihar, and under the leadership of BSMEB, the project is being upscaled in 34 districts of Bihar, covering approximately 2500 government-affiliated Madarsas and covering 1.2 lakh adolescents in Madarsas annually. The age and context-specific teaching will be introduced from Grade VI to X through the cascade approach of training led by a State Resource Centre and supported by 10 Regional Resource Centres (RRC/ Regional Markaz) and 40 Madarsa Resource Centres (MRC/ Madarsa Markaz) over three years.

A high-level Empowered Committee constituted by the Government of Bihar will oversee the implementation of the project. UNFPA will provide technical assistance and systems strengthening for the project.


A 3-tier institutional structure is envisaged to implement the Adolescence Education Program (Talim-i-Naubalighan) an SRC at the state level, supported by 10 Regional Resource Centres (Regional Markaz) covering 200 Madarsas each, further down to 40 Madarsa Resource Centre (Madarsa Markaz) covering 40 Madarsas each.


Located at the Ghulam Sarwar Memorial (Haj Bhawan), Patna, the SRC is envisaged to be the state-level technical and managerial apex body for implementing Talim-i-Naubalighan and will work under the BSMEB and the Department of Minority Welfare through UNFPA. SRC will provide administrative, managerial, and technical directions and inputs for achieving the objectives of Talim-i-Naubalighan.


The SRC is in its formative phase and will be strengthened with the technical support of UNFPA and its partners. Hence, at present, the SRC will function with the supportive supervision of UNFPA.


Once enabled with an institutional structure, full-fledged team, Standard Operating Procedure, management framework, as well as a result and resources framework. The dedicated team placed at the SRC will gradually lead, manage, guide and oversee the implementation of Talim-i-Naubalighan in the following ways:


(a) Establish formal linkages with Madarsa Markaz and strengthen/expand the existing interventions;

(b) Analyse Policy and Programmatic Gaps in the strengthening of the Madarsa System and undertake policy formulation (E.g. Madarsa Board is under the Department of Education while Funds for minorities comes under the Department of Minority Welfare);

(c) Advocate with relevant government departments for necessary policy shifts/formulations and programmatic reforms;

(d) Communication, Knowledge Management and Partnerships;

(e) Improve governance systems in Madarsa Education System;

(f) Coordination with other government departments;

(g) Regular review and updation of course curriculum;

(i) Capacity building


As mentioned above, MRCs are being developed with the technical support of UNFPA and its partners as the first point of contact for all Madarsas as their administrative and technical hubs. They have a dedicated team to strengthen the capacities of Madarsas for addressing various issues of adolescents by providing continuous training/ capacity building to the Nodal Teachers in Madarsas, and by mentoring and handholding - their primary responsibilities. They will collect data for MIS, endeavor to develop creative expressions for adolescents in Madarsas, and will provide health-related counselling, career guidance support, etc.


The intermediary institutional structure between the state-level SRC and 40 MRCs is that of 10 RRCs (which cover 200 Madarsas each). Their primary responsibility is to enhance the effectiveness of SRC by decentralizing management, assuring quality of the AEP, and providing supportive supervision to the MRCs. As technical hubs, they will collate and verify data for MIS collected by MRCs, guide and coordinate the activities of MRCs, and engage closely with the MRC teams.




Reporting to the Director, SRC and Project Manager, UNFPA, the Research & Documentation Officer (RDO) will be based out of the SRC located at Haj Bhawan, Patna. S/he will primarily be responsible for developing reports, documentation and best practices, capturing the offtake and the benefits of the schemes and entitlements among the communities and identifying implementation gaps at each level to bring in better coordination to enhance the implementation process.


S/he will also coordinate and monitor the activities of project, especially in deployment of schemes and entitlements at Regional Resource Centres level for smooth functioning of the project in the ground.


Key Job Responsibilities.

(1) Identify and map all potential schemes and entitlement designed for the Minority Community, especially for adolescents that can be extended through the project at RRCs;
(2) Develop channels for seamless coordination and communication between Minority Welfare Departments and the Regional Resource Centres;
(3) Undertake field visits as and when required to assess the progress of the implementation and develop Best Practices and Case studies for the project;

(4) Initiate documentation of different activities in the project in close co-ordination with relevant stakeholders;
(5) Support and train the team members of the Regional Resource Centres to enhance their capacities and understanding on these schemes and entitlements and report writing;
(6) Design tools on awareness creation on the schemes and entitlements that could be deployed at the Regional Resource Centres;
(7) Identify implementation gaps at each level to bring in better coordination to enhance the implementation process;
(8) Support the State Resource Centre in deploying MIS system and mobile application for providing information on the schemes and entitlements;
(9) Develop systems to monitor the deployment of the schemes and entitlements at the Regional Resource Centres and monitor the progress on a regular basis;
(10) Regular update of welfare schemed on Rights and Entitlement web based portal;
(11) Analyze the respondent data type on the screening patters on the search schemes;
(12) Coordinate the execution/implementation activities under guidance from Project Manager and in close coordination with Policy Analyst, M&E Officer and MIS Associate;
(13) Prepare and document quarterly qualitative reports, best practices and research documents highlighting the processes and the impact;
(14) Assist any other relevant tasks as and when required.




Applicant must have bachelor’s degree in any discipline.



(1) Minimum two years of experience in research and/or documentation;

(2) Prior experience of working with government will be an asset;


Skills and Competencies:

(1) Strong record/ profile of research and/or documentation experience;

(2) Skills in qualitative research/ aptitude and in documentation;

(3) Proficiency in computer (MS office)

(4) Fluency in written and spoken English and Urdu is mandatory.




The Research & Documentation Officer shall be hired on a consultancy contract through Strategic Alliance Management Services P Ltd. (SAMS), a respected HR Agency.




The consolidated remuneration for the position ranges between Rs. 45,000 per month and will commensurate with experience and salary history of the candidate.


7. LOCATION: State Resource Centre, Haj Bhawan, Patna, Bihar


8. DURATION: The successful candidate shall be issued successive consultancy contracts for a period of one year by UNFPA’s third-party payrolling partner(s).


The initial contract from the date of joining till December 31, 2022, shall be issued by SAMS. The subsequent contract for the balance period shall be issued by SAMS and/or UNFPA’s successor third-party payrolling partner.






Strategic Alliance Management Services P Ltd.
1/1B, Choudhary Hetram House, Bharat Nagar 
New Friends Colony, New Delhi 110 025
Phone Nos.: 011- 4081 9900; 4165 3612




Eligible candidates interested in the position are requested to apply using the link https://recruitment.samshrm.com/Jobs/UNFPA, by or before September 15, 2022.