011 4165 3612; 4165 2117 | consult@sams.co.in

Job Description

Accounts Manager

The Union

New Delhi

1. POSITION(S) VACANT: Accounts Manager, The Union, New Delhi

 

2. ORGANIZATION BACKGROUND:

 

About The Union

 

The International Union Against Tuberculosis and Lung Disease (The Union), is a non-profit institute with five scientific departments and several offices worldwide, as well as a federation of close to 3,000 organisations and individuals, who are committed to the same goals. Its scientific departments focus on tuberculosis, HIV, lung health and non-communicable diseases, tobacco control and research; and each engages in research, provides technical assistance, and offers training and other capacity-building activities, leading to health solutions for the poor.

 

The Union strives to end suffering due to tuberculosis and lung diseases, old and new, by advancing better prevention and care. They seek to achieve this by the generation, dissemination, and implementation of knowledge into policy and practice. They aim to ensure that no-one is left behind, people are treated equally, and we have a focus on vulnerable and marginalised populations and communities.

 

For more information about The Union’s work in South-East Asia, please visit: http://www.theunion.org/where-we-work/south-east-asia

 

About The Project:

iDEFEAT TB - Institutional Strengthening to Accelerate Actions for TB and Drug Resistant TB in India is USAID’s flagship TB project in India. The overall goal of the project is to strengthen TB-related institutions focusing on programmatic and clinical management of patients with TB and DR-TB, thereby contributing to achievement of India’s National Strategic Plan and targets set forth at the United Nations High-Level Meeting on TB. iDEFEAT TB will be implemented by The Union-led consortium of partners

 

3. JOB DESCRIPTION/ RESPONSIBILITIES:

 

Reporting to the Senior Manager - Finance, the Accounts Manager shall be responsible for managing and overseeing the daily operations of the accounting unit, ensuring all the consultancy invoice are booked on monthly basis and the payments are done on time after receiving the authorized supporting documents. S/He will review monthly Cash flow & Monthly Fund reconciliation & facilitate the fund transfer. S/He will provide support to donor report, sharing expenditure, fund reconciliation, and bank statement. S/He will ensure monthly booking of ICR is done periodically. The incumbent shall provide support in Project Audit and shall also ensure Quarterly TDS/PF return/issuance of TDS certificate are done.

 

Key Tasks:

 

(A) Documentation, Accounting and Filling:

(1) Review & process of bills/support document for major vendors (Travel Agency, Hotels etc.) and other urgent invoice/payment as per the timeline defined;

(2) Prepare the voucher & get it authorised at all levels;

(3) Share payment details sheet in the standard format for consolidation & bank payment transfer after the voucher authorized;

(4) Process the salary and other related entries in the books as per the timeline;

(5) To have more focus on voucher’s details, accuracy and use uniform/standard narration for defined expenditure (like travel, hotel stay cost and any others);

(6) Share deficiency of information on the claims submitted on timely basis to supervisor and do the necessary follow up;

(7) Ensure the payment process (file creation/checking/upload/authorization) is done properly for timely payment transfer;

(8) Ensure the correct bank payment transfer by using bank details from a copy of cancelled cheque to avoid payment bounced/returned case/wrong transferred;

(9) Ensure communication reached to the payee (staff/consultant/other stakeholders) on the payment made with details (at the time of transfer of the payment);

(10) Filling of vouchers serial wise (PAID and Payment date to be put on voucher/PAID & Project stamping/ensuring all vouchers filling) weekly;

(11) Timely update of bill control registers. Information for the previous week in the control register needs to be filled up completely and the pending list to be shared with supervisor on weekly basis;

(12) Share the monthly checklist for the routine payments as informed by supervisor;

(13) Timely update, ensuring booking of expenses of all partner expenses for iDEFEAT project;

(14) Ensuring filing of all necessary documents in addition to invoices of partner payments under iDEFEAT project.

 

(B) Produce Financial Reports or Statements:

(1) Preparing monthly cash flow and sharing for review on alternate quarter;

(2) To support the larger team in providing financial information for:

(a) Donor reporting

(b) Project/statutory audit

(c) Any other requirement.

(2) Coordination with iDEFEAT TB grant and program team to ensure receipt of all financial expenses and reports from all partners under iDEFEAT TB project;

(3) Coordination, monitoring and supervision of Audit officers under the iDEFEAT TB project to ensure smooth functioning of the team;

(4) Coordination/ interaction with iDEFEAT TB project partners to ensure timely receipt of expenditure reports.

 

(C) Statutory Compliances:

(1) Ensure tax deducted when is required for all eligible payment;

(2) Monthly deposit of TDS;

(3) Online filing salary TDS return on quarterly basis;

(4) Timely issued Form No 16 to all employees;

(5) Ensure EPF Deduction for all employees and reconcile it;

(6) Prepare and ensure timely filling of EPF Return on monthly basis;

(7) Prepare income tax return on yearly basis;

(8) To ensure default TDS return in TRACES site is done within timeline;

(9) Support for certification and statutory audit for the organization as per the instruction of the supervisor;

(10) To communicate employees and update legal mater time to time, like: Aadhar update in EPF website for KYC document, HRA calculation for individual taxation and process of file income tax return file through online etc.

(11) Jointly with Grants team, ensuring all necessary statutory USAID compliance, if any, related to iDEFEAT TB project

 

(D) Others:

(1) Support during USEA budget preparation/new proposal as informed by supervisor;

(2) Support in the process of preparation of reports as per donor’s specific requirement;

(3) Perform other relevant duties assigned by the line supervisor.

 

4. QUALIFICATIONS, EXPERIENCE AND COMPETENCIES:

 

Qualifications

(1) Applicants must have Master’s degree in commerce/MBA Finance or equivalent;

(2) Qualification of CA/CWA shall be desirable.

 

Experience:

(1) At least 8 to 10 years professional business or financial management experience which includes four years of grant financial management experience;

(2) Proven track record in grant writing including but not limited to local and state government grants, capacity building proposals;

(3) Experience of working with grants or contracts funded by Global Fund and USAID will be considered a significant plus.

 

Skills And Competencies:

(1) Strong interpersonal and presentation skills and ability to communicate at all levels of the organization, as well as with staff at remote locations;

(2) Strong leadership skills and ability to positively influence decision-making;

(3) Competence in managing and analysing financial reports and data, including proficiency in Excel;

(4) Ability to handle multiple tasks, stay focused under pressure, think strategically and implement aggressively;

(5) Result oriented with strong customer and process orientation; ability to work independently and as a team player, in a complex, multicultural environment;

(6) Strong planning and organizing skills;

(7) Assertive with strong negotiation skills;

(8) Flexible with the ability to handle multiple tasks and work collaboratively within a matrix-oriented environment;

(9) Excellent oral and written communication, both in English and Hindi;

(10) Willingness and ability to travel as necessary (upto 20% of the time).

 

6. COMPENSATION OFFERED:

 

Gross compensation budgeted for the position is Rs. 14 lacs per annum. Offer shall be commensurate with the qualification and experience of the selected candidate

 

7. DURATION OF CONTRACT: The incumbent shall be offered a two-year contract.

 

8. LOCATION: New Delhi

 

9. REFERENCE: AM-UNION

 

10. CONTACT INFORMATION:

 

Team SAMS
Strategic Alliance Management Services P Ltd.
1/1B, Choudhary Hetram House, Bharat Nagar
New Friends Colony, New Delhi 110 025
Phone Nos.: 011- 4081 9900; 4165 3612

 

11. APPLICATION PROCESS:

 

Eligible candidates interested in the position are requested to upload their applications, along with a cover letter using the link https://recruitment.samshrm.com/Jobs/Union by or before August 23, 2022.

 

The Union is an equal opportunity employer. Qualified women candidates are encouraged to apply.