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Job Description

Grants & Contracts Administrator (Finance)

The Union, New Delhi

1. POSITION VACANT:  Grants & Contracts Administrator (Finance), The Union, New Delhi


Founded in 1920, the International Union Against Tuberculosis and Lung Disease (The Union), is a non-profit institute with five scientific departments and several offices worldwide, as well as a federation of close to 3,000 organisations and individuals, who are committed to the same goals. Its scientific departments focus on tuberculosis, HIV, lung health and non-communicable diseases, tobacco control and research; and each engages in research, provides technical assistance and offers training and other capacity-building activities, leading to health solutions for the poor.

The Union’s Mission: To promote national autonomy within the framework of the priorities of each country by developing, implementing and assessing anti-tuberculosis, lung health and non-communicable disease programmes as well as other public health issues.

The Union’s Vision: Health solutions for the poor.

The Union’s Values:
(1) Quality: The Union delivers services and products to the highest possible standards.
(2) Accountability: The Union is responsible steward of resources and delivers on its commitments.
(3) Independence: The Union maintains the freedom to pursue innovation and is guided by the best evidence to improve the health of the poor.
(4) Solidarity: The Union stands together with its members and partners, as one, to overcome the greatest challenges to improve health among the communities it serves.

For more information about The Union’s work in South East Asia, please visit


Purpose of the Position: Reporting to the Deputy Regional Director – Tobacco Control and Non-Communicable Diseases, the Grants & Contracts Administrator (Finance) shall be responsible for leading the grant management function, as well as negotiating key contracts with donors.

Specific Responsibilities:

(1) Contribute to the development of contract management systems for multimillion international grant programs;
(2) Prepare and draft contracts, ensuring appropriate terms and conditions are incorporated;
(3) Ensure compliance with grant requirements as well as applicable laws and regulations;
(4) Review all budgets, cost items and prices, ensuring accuracy, completeness, and compliance with approved proposals and negotiating necessary changes, with concerned contractors;
(5) Conduct contract negotiations, contract administration, and contract monitoring activities in accordance with The Union's policies;
(6) Review and compile all required contact information from contractors and program staff;
(7) Track all open contract actions to ensure timelines are met and attend to post-award and/or other contractor meetings, where representation of the Contracts Department is required;
(8) Coordinate all scheduled contract monitoring activities (both program and financial), in accordance with The Union's policy;
(9) Ensure that contract award and modifications thereto, are proper and correct, making necessary corrections with the prior approval of the Director of the Tobacco Control Department;
(10) Perform other relevant duties as required by the Supervisor and/or Regional Director of The Union’s South East-Asia Office.



Applicants must be senior grants and contracts professionals, preferably possessing post graduate qualifications in law, finance, or commerce.


(1) Five to seven years of progressively senior experience in commercial roles, with a strong orientation to contracts management;
(2) Two to three years of grant management experience;
(3) Prior experience of managing international donor funds with reputed non-profits is desirable.

Skills and Competencies:

(1) Strong interpersonal and presentation skills and ability to communicate at all levels of the organization, as well as with staff at remote locations;
(2) Strong leadership skills and ability to positively influence decision-making;
(3) Competence in managing and analysing financial reports and data, including proficiency in Excel;     
(4) Ability to handle multiple tasks, stay focused under pressure, think strategically and implement aggressively;
(5) Result orientation with strong customer and process orientation;
(6) Ability to work independently and as a team player, in a complex, multicultural environment;
(7) Strong planning and organizing skills;
(8) Assertive with strong negotiation skills;
(9) Flexible with the ability to handle multiple tasks and work collaboratively within a matrix-oriented environment; 
(10) Excellent oral and written communication, both in English and Hindi;
(11) Willingness and ability to travel as necessary (upto 40% of the time).


The successful candidate shall be offered a two-year contract with The Union, with an option for renewal.


Gross remuneration budgeted for the position is attractive. Offers shall be commensurate with the qualifications, experience and salary history, of the selected candidate.


Interested candidates must send their latest resume/ CV along with a cover letter, mentioning their motivation for the job and the specific skills and experience that makes them suitable for the job.

Applications must be emailed to, by or before March 3, 2018 mentioning “Application for Grants & Contracts Administrator (Finance)” in the subject line.

You must also submit the Job Application Form (to be filled online at ) before the deadline. Please note that applications submitted without the Job Application Form will not be accepted.

The Union is an equal opportunity employer. Qualified women candidates are encouraged to apply. Please note that only short-listed candidates shall be contacted.