STRATEGIC ALLIANCE MANAGEMENT SERVICES PVT LTD

Specialist Recruiters to India’s Public Health, Development and CSR Sectors!

Job Description

Executive Assistant, International Non-Profit, New Delhi

1. POSITION VACANT: Executive Assistant, International Non-Profit, New Delhi

2. ORGANIZATION BACKGROUND:

Our client is an international non-profit organisation which works in multi-thematic areas, across the globe, including women and child rights, education and livelihoods.

3. JOB SUMMARY:

Reporting to the Chief Executive Officer (CEO), India, the Executive Assistant (EA) will be responsible for providing high level and comprehensive administrative and executive support to the chief executive, for the smooth execution of operations.

4. KEY JOB RESPONSIBILITIES:

(1) Plan/ organize and implement events such as board/ high level meetings, workshops, conferences, training programmes and other such events.;
(2) Manage diaries, advise on conflicting events and manage multiple rescheduling as necessary;
(3) Facilitate extensive national and international travel with focus on bookings, itinerary and expenses management;
(4) Prepare draft reports, briefing notes, presentations and summaries of key documents on behalf of the CEO;
(5) Coordinate meetings of the CEO and record of minutes and major decisions;
(6) Ensure systems and processes that enable monitoring and delivery of tasks and resources;
(7) Devise and maintain the office filing system, including organizing and maintaining general and confidential files;
(8) Work in a team to support smooth running of office infrastructure;
(9) Serve as focal point;
(10) Arrange travel, accommodation, itineraries, and all correspondence related to arrangements as needed;
(11) General administrative duties and other tasks/ responsibilities that may arise.

5. QUALIFICATIONS, EXPERIENCE AND COMPETENCIES:

Qualification:
Bachelor’s Degree in Business Administration, or other related technical, vocational, or professional qualification. A qualification in Secretarial Practices, shall be an advantage.

Experience:
Minimum five years’ experience of working as an executive assistant to senior management or handling the role of a senior administrator in an organization.

Skills and Competencies: 
(1) Short hand and computer knowledge;
(2) MS Office and English proficiency;
(3) Excellent verbal and written communications skills;
(4) Knowledge and skills of office management systems and procedures;
(5) Knowledge of handling of office documentation;
(6) Outstanding organisational and time management skills;
(7) Up-to-date with latest office gadgets and applications;
(8) Ability to multitask and prioritise daily workload;
(9) Discretion and confidentiality.

6. COMPENSATION OFFERED:

Gross compensation budgeted for the position is Rs. 8-10.5 lacs per annum.

7. LOCATION: New Delhi

8. REFERENCE: EA-INP

9. CONTACT INFORMATION:

Senior Consultant
Strategic Alliance Management Services P Ltd.
1/1B, Choudhary Hetram House, Bharat Nagar 
New Friends Colony, New Delhi 110 025
Phone Nos.: 011- 2684 2162; 4165 3612 
Email: eacd@sams.co.in

10. APPLICATION PROCESS:

Eligible candidates interested in this position, are requested to apply to eacd@sams.co.in with a cover letter, discussing their interest in and suitability for the position, along with an updated resume, giving details of three references, current cost to organization and expected compensation, by or before August 1, 2018.

Interviews with promising candidates shall commence almost right away.